Exhibit 99.3
Revised: February 23, 2004
MERRILL LYNCH & CO., INC.
AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
I. | Purpose |
The Audit Committee (the Committee) shall be appointed by the Board of Directors (the Board or Board of Directors) of Merrill Lynch & Co., Inc. (together with its affiliates, the Corporation) to:
| Assist the Board in fulfilling its oversight responsibility
relating to the: |
A. | Preparation and integrity of the Corporations financial
statements and oversight of related disclosure matters; |
B. | Qualifications, independence and performance of, and the
Corporations relationship with, the independent auditor; |
C. | Performance of the Corporations internal audit function; and |
D. | Performance of the Corporations risk management function;
and |
E. | The Corporations compliance with legal and regulatory
requirements. |
| Provide the report required by the rules of the Securities Exchange
Commission (the Commission) to be included in the Corporations
annual proxy statement. |
II. | Membership |
The Committees membership shall be determined by the Board of Directors on the recommendation of the Nominating and Corporate Governance Committee and shall consist of at least three (3) Board members. The Committee members shall meet the requirements for independence, experience and expertise set forth in the applicable laws and the regulations of the Commission and the New York Stock Exchange. In that regard, the Committee shall endeavor to have at least one member who either meets the Commissions definition of audit committee financial expert or who, in the business judgment of the Board, is capable of serving the functions expected of such financial expert. The Board of Directors, upon the recommendation of the Nominating and Corporate Governance Committee, shall appoint the Chair of the Committee.
Service on the Committee requires a significant time commitment from its members. In determining whether a committee member is able to meet the significant time commitment, the Board will take into consideration the other obligations of such member, including full-time employment, service on other boards of directors and audit committees.
III. | Meetings and Reports |
The Committee shall meet as frequently as it determines, but not less frequently than six times per year. The Chair of the Committee, or any two members of the Committee, may call meetings of the Committee. Meetings of the Committee may be held telephonically.
The Chair shall preside at all sessions of the Committee at which he or she is present and shall set the agendas for Committee meetings. All members of the Board of Directors are free to suggest items for inclusion in the agenda for the Committees meetings. The agenda and information concerning the business to be conducted at each Committee meeting shall, to the extent practical, be communicated to the members of the Committee sufficiently in advance of each meeting to permit meaningful review.
The Committee shall meet periodically in separate private sessions with management, the internal auditors, the independent auditor and the General Counsel. The Committee may request any officer or employee of the Corporation or the Corporations outside counsel or independent auditor to attend a meeting of the Committee or to meet with any member of, or advisers to, the Committee.
The Committee shall report regularly to the Board with respect to such matters that are within the Committees responsibilities and with respect to such recommendations as the Committee may deem appropriate. The report to the Board may take the form of an oral report by the Chair or by any other member designated by the Committee to make such report. The Committee shall maintain minutes or other records of meetings and activities of the Committee.
The Committee shall provide the report of the Committee to be contained in the Corporations annual proxy statement, as required by the rules of the Commission.
IV. | Authority |
The Committee shall perform the following functions and may carry out additional functions and adopt additional policies and procedures in furtherance of the purpose of the Committee outlined in Section I of this Charter, as may be appropriate in light of changing business, legislative, regulatory, or other conditions, or as may be delegated to the Committee by the Board of Directors from time to time.
A. | Financial Statements and Disclosure Matters |
1. | The Committee shall review and discuss with management and
the independent auditor the Corporations annual audited and
quarterly consolidated financial statements, including the
disclosures contained in the Corporations Annual Report on Form
10-K (Form 10-K) and its Quarterly Reports on Form 10-Q (Form
10-Q), under the heading Managements Discussion and Analysis of
Financial Condition and Results of Operations. After review of the
annual audited consolidated financial statements and the |
reports and discussions required by Sections A. 7. and B. 5. of this
Charter, the Committee shall determine whether to recommend to the
Board of Directors that such financial statements be included in the
Corporations Form 10-K. |
2. | The Committee shall be advised of (i) the execution by the
Corporations Chief Executive Officer and Chief Financial Officer of
the certifications required to accompany the filing of the Form 10-K
and the Forms 10-Q, and (ii) any other information required to be
disclosed to it in connection with the filing of such
certifications. |
3. | The Committee shall discuss with management and the
independent auditor any significant financial reporting issues and
judgments made in connection with the preparation of the
Corporations financial statements, including any significant
changes in the Corporations selection or application of accounting
principles, any major issues as to the adequacy and clarity of the
Corporations disclosure procedures and internal controls and any
special steps adopted in light of material control deficiencies. |
4. | The Committee shall review and discuss the quarterly reports
from the independent auditor on: |
(a) | All critical accounting policies and practices to
be used. |
(b) | All alternative treatments of financial
information within generally accepted accounting principles
that have been discussed with management, ramifications of the
use of such alternative disclosures and treatments, and the
treatment recommended by the independent auditor. |
(c) | Other material written communications between the
independent auditor and management, such as any management
letter or schedule of unadjusted differences. |
5. | The Committee shall discuss with management the Corporations
earnings press releases, including the use of pro forma or
adjusted non-GAAP information, and financial information and
earnings guidance provided to analysts and rating agencies. Such
discussion may be conducted generally (i.e., by discussing the types
of information to be disclosed and the types of presentations to be
made). The Committee may delegate responsibility for the review of
the quarterly earnings press release to a member of the Committee. |
6. | The Committee shall discuss with management and the
independent auditor the effect of regulatory and accounting
initiatives as well as off-balance sheet structures on the
Corporations financial statements. |
7. | The Committee shall discuss with the independent auditor the
matters required to be discussed by Statement on Auditing Standards
No. 61 relating to the conduct of the audit, including any
difficulties encountered in the course of the audit work, any
restrictions on the scope of activities or access to requested
information, and any significant disagreements with management. |
B. | Oversight of the Corporations Relationship with the Independent Auditor |
1. | The Committee shall have the sole authority to appoint or
replace the independent auditor. The Committee shall be directly
responsible for the compensation, retention and oversight of the
work of the independent auditor (including resolution of
disagreements between management and the independent auditor
regarding financial reporting) for the purposes of preparing or
issuing an audit report or related work (including audit-related
review or attest services). The independent auditor shall report
directly to the Committee. |
2. | The Committee shall review and approve in advance the annual
plan and scope of work of the independent auditor, including
staffing of the audit, and shall review with the independent auditor
any audit-related concerns and managements response. |
3. | The Committee shall pre-approve all auditing services and all
permitted non-audit services (including the fees and terms thereof)
to be performed for the Corporation by the independent auditor, to
the extent required by law, according to established procedures.
The Committee may delegate to one or more Committee members, the
authority to grant pre-approvals for audit and permitted non-audit
services to be performed for the Corporation by the independent
auditor, provided that decisions of such members to grant
pre-approvals shall be presented to the full Committee at its next
regularly scheduled meeting. |
4. | The Committee shall review and evaluate the experience,
qualifications and performance of the senior members of the
independent auditor team on an annual basis. As part of such
evaluation, the Committee shall review with the lead audit partner
whether any of the audit team members receive any discretionary
compensation from the audit firm with respect to procurement or
performance of any services, other than audit, review or attest
services, by the independent auditor. |
5. | The Committee shall obtain and review a report from the
independent auditor at least annually addressing (i) the independent
auditors internal quality-control procedures, (ii) any material
issues raised by the most recent internal quality-control review or
peer review of the firm, or by any inquiry or investigation by
governmental or professional authorities, within the preceding five
years, respecting one or more independent audits carried out by the
firm, (iii) any steps taken to deal with any such issues, and (iv)
all relationships between the independent auditor and the
Corporation (in order to assess if the provision of permitted
non-audit services is compatible with maintaining the auditors
independence, taking into account the opinions of management and the
internal auditors.) |
6. | The Committee shall ensure the rotation of members of the
audit engagement team, as required by law and will require that the
independent auditor provide |
a plan for the orderly transition of audit engagement team members.
The Committee shall also consider whether, in order to assure
continuing auditor independence, it is appropriate to adopt a policy
of rotating the independent auditing firm on a regular basis. |
7. | The Committee shall establish the Corporations policies for
the hiring by the Corporation of employees or former employees of
the independent auditor who participated in any capacity in the
audit of the Corporation. |
C. | Oversight of the Corporations Internal Audit Function |
1. | The Committee shall review and discuss with the independent
auditor the annual audit plan of the Corporate Audit Department,
including responsibilities, budget and staffing, and, if
appropriate, shall recommend changes. |
2. | The Committee shall review, as appropriate, the results of
internal audits and shall discuss related significant internal
control matters with the Corporate Audit Department and with the
Corporations management, including significant reports to
management prepared by the Corporate Audit Department and
managements responses. |
3. | The Committee shall review the adequacy of the Corporations
internal controls with the Corporate Audit Department and the
independent auditor. In that regard, the Committee shall
participate in the appointment and performance evaluation of the
Corporations Director of Internal Audit. The Committee shall also
review the adequacy of resources to support the internal audit
function, and, if appropriate, recommend changes. |
D. | Oversight of the Corporations Risk Management Function |
1. | The Committee shall oversee the Corporations risk
management function and
shall discuss with management the major financial, legal and
reputational risk exposures of the Corporation and the steps
management has taken to monitor and control such exposures,
including the Corporations risk assessment and risk management
policies. |
E. | Oversight of the Corporations Compliance Function |
1. | The Committee shall monitor the Corporations compliance
function, including compliance with the Corporations policies, and
shall review with the Corporations General Counsel and Director of
Corporate Audit the adequacy and effectiveness of the Corporations
procedures to ensure compliance with legal and regulatory
requirements. |
2. | The Committee shall establish procedures for the receipt,
retention and treatment of complaints received by the Corporation
regarding accounting, internal controls or auditing matters, and the
confidential, anonymous |
submissions by employees of concerns regarding questionable accounting
or auditing matters. |
3. | The Committee shall discuss with management, the
Corporations General Counsel and the independent auditor any
correspondence with regulators or governmental agencies and any
published reports, which raise material issues regarding the
Corporations financial statements or accounting policies. |
4. | The Committee shall discuss with the Corporations General
Counsel legal matters that may have a material impact on the
financial statements or the Corporations compliance policies. |
V. | Clarification of Committees Role |
The Committees role is one of oversight. It is the responsibility of the Corporations management to plan and conduct audits and to prepare consolidated financial statements in accordance with generally accepted accounting principles, and it is the responsibility of the Corporations independent auditor to audit those financial statements. Therefore, each member of the Committee, in exercising his or her business judgment, shall be entitled to rely on the integrity of those persons and organizations within and outside the Corporation from whom he or she receives information, and on the accuracy of the financial and other information provided to the Committee by such persons or organizations. The Committee does not provide any expert or other special assurance as to the Corporations financial statements or any expert or professional certification as to the work of the Corporations independent auditor.
VI. | Access to Management; Retention of Outside Advisers |
A. | Access to Management |
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The Committee shall have full, free and unrestricted access to the
Corporations senior management and employees, and to the
Corporations internal and independent auditors. |
B. | Access to Outside Advisers |
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The Committee has the authority to retain legal counsel, consultants,
or other outside advisers, with respect to any issue or to assist it
in fulfilling its responsibilities, without consulting or obtaining
the approval of any officer of the Corporation. |
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The Corporation shall provide for appropriate funding, as determined
by the Committee, for payment (i) of compensation to the independent
auditor, (ii) to any advisers retained by the Committee, and (iii) of
any ordinary administrative expenses of the Committee that are
necessary or appropriate in carrying out the Committees duties. |
VII. | Annual Evaluation; Charter Review |
A. | Annual Self-Evaluation |
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The Committee shall perform an annual review and self-evaluation of
the Committees performance, including a review of the Committees
compliance with this Charter. The Committee shall conduct such
evaluation and review in such manner as it deems appropriate and
report the results of the evaluation to the entire Board of Directors. |
B. | Charter Review |
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The Committee shall review and assess the adequacy of this Charter on
an annual basis, and, if appropriate, shall recommend changes to the
Board of Directors for approval. |