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Merrill Lynch & Co., Inc.
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March 23, 2004
MERRILL LYNCH & CO., INC.
2004 ANNUAL MEETING OF SHAREHOLDERS
MANAGEMENT RECOMMENDATIONS
1. | Election of Directors |
| The Board of Directors recommends a vote FOR the two nominees. |
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| Nominees were chosen by the Nominating and Corporate Governance
Committee, which consists solely of independent directors. |
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| The Board has determined that each nominee is independent within
the meaning of Merrill Lynchs director independence standards and
applicable rules of the Securities Exchange Commission and the New York
Stock Exchange. |
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| All but one of our directors (9 of 10) is independent. |
2. | Ratification of Independent Auditor |
| The Board of Directors recommends a vote FOR the ratification of
the appointment of Deloitte & Touche LLP as the Companys independent
auditor. |
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| Our independent auditor reports directly to the Audit Committee,
which consists solely of independent directors. While the management
may offer recommendations, the Audit Committee has the sole authority
to appoint or replace the independent auditor. Commencing this year,
the Company will also seek ratification of the appointment by our
shareholders. |
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| The Audit Committee reviews the independence of the independent
auditor and the quality of service at least annually. In reviewing
independence, the Audit Committee examines all relationships between
the independent auditor and the Company, the rotation of members of the
audit engagement team, and the hiring by the Company of former
employees of the independent auditor. |
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| Merrill Lynch has a robust process for approving the retention of
any auditing firm to provide professional services. In the case of any
services proposed to be provided by our independent auditor, the Audit
Committee must pre-approve the scope and fees for such services. The
Audit Committee reviews each such request thoroughly to ensure that the
scope of the services does not include any prohibited service or
otherwise compromise independence, and that the selection of the
independent auditor was made solely on the basis of its ability to
provide the best service at a competitive price. |
| Fees paid to the independent auditor for services other than Audit
and Audit-Related services decreased 18% from 2002 to 2003. In 2003,
the amounts paid to the independent auditor for Audit and Audit-Related
services exceeded the amounts paid for Tax and All Other services. |
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| In 2004, the Audit Committee set guidelines limiting the use of
Deloitte & Touche LLP for any new projects that fall into the All Other
services category, and a number of projects already in process will be
completed. As a result, fees paid for All Other services in 2004 are
expected to decrease by more than 50% from 2003 levels. This reflects
the Audit Committees objective of dramatically reducing the use of the
independent auditor for these services without the disruption
associated with canceling pre-existing projects. |
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| We have strengthened our relationships with other accounting firms,
significantly increasing our use of such firms for consulting services,
and we expect that trend to continue. |
3. | Shareholder Proposal 1 on Cumulative Voting |
| The Board of Directors recommends a vote AGAINST Shareholder
Proposal 1. |
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| Cumulative voting is not in the best interests of all shareholders
because it allows for election of directors by small groups with
special interests. |
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| Cumulative voting may create factionalism among board members and
undermine their ability to work together effectively. |
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| The voting system used by Merrill Lynch and many other companies
ensures that each director is elected by shareholders representing a
plurality of all the shares voted at the meeting and encourages
accountability of each director to all shareholders. |
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| 9 out of 10 directors on the Merrill Lynch Board are independent,
and director nominees are chosen by a committee consisting solely of
independent directors. |
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| Our proxy statement contains a description of our confidential
voting policy and our director nominating process. |
4. | Shareholder Proposal 2 on Independent Chairman |
| The International Brotherhood of Teamsters has proposed the
adoption of a shareholder resolution urging the Merrill Lynch Board to
amend our By-laws to require an independent director who has not served
as CEO serve as Chairman of the Board. |
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| Stan ONeal, our Chief Executive Officer, serves as Chairman of the
Board. All of the other nine directors are independent. |
| Our Board considered the separation of these offices when it
adopted our Corporate Governance Guidelines in January 2003. The Board
concluded that the combination or separation of these offices should
continue to be considered as part of the succession planning process
and that it is in the best interests of the Company for the Board to
have the flexibility to make the determination in light of the
prevailing circumstances. |
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| In addition, we believe there are a number of Board practices at
Merrill Lynch that address the concerns underlying the proponents
proposal, and that these practices facilitate a stronger, more
efficient corporate governance process than would the selection of a
lead outside director (see Annex A). |
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| The proponent argues that our current Board structure does not
provide for effective oversight of management during crises. |
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| We believe the Companys responses to the challenging operating
environment facing the financial services industry since early 2000
tell a very different story. |
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| Stan ONeal was named President and COO in July 2001, CEO in
December 2002, and Chairman in April 2003. Under Mr. ONeals
leadership, the Companys performance has been impressive. The Company
made a number of significant changes to the scale and capacity of its
businesses, creating substantial operating leverage and record
profitability. The Company reported the best pre-tax profit margin and
net earnings in its history in 2003, and grew earnings in each of the
last two years. In 2003, Merrill Lynchs stock price increased by 53%,
as compared with a 27% increase for the S&P 500. |
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| In addition to these positive performance indicators, the Company
has been proactive in shaping and implementing changes in business
practices in the financial services industry with the objective of best
serving our clients and shareholders alike. |
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| The Board believes that the current Board structure provides the
right combination of strong executive leadership and independent
oversight of the managements performance and has benefited the
shareholders by providing for strong and agile responses to a
challenging environment. Mr. ONeal has only recently been appointed
Chairman of the Board. The Board believes that, at the present time,
separating the offices of CEO and Chairman would impede Mr. ONeals
ability to run the Company effectively by creating two sources of
authority. The Board also believes that the elevation of one
independent director to the role of Chairman would interfere with the
current extensive level of interaction between management and all other
Board Members. |
The Board of Directors recommends a vote AGAINST Shareholder Proposal 2.
Annex A
Significant Merrill Lynch Board Practices
1. | Overwhelming majority (9 of 10) of independent directors. |
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2. | All Board committees are composed entirely of independent
directors. |
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3. | Strong independent Committee Chairs who set agendas for Committee
meetings and review meeting schedules and materials to be sent to
committee members. A substantial portion of the Boards business is
conducted in Committees and is reported to the full Board in
presentations by the Chairs. |
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4. | The independent Board members meet regularly in executive session,
at least four times a year, and the executive sessions are chaired by
our independent Committee Chairs on a rotating basis. |
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5. | The Chairs of the Nominating and Corporate Governance Committee,
the Audit and Finance Committees and the Management Development and
Compensation Committee can call special meetings of their respective
Committees as necessary. |
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6. | Any three directors can call a special meeting of the full Board of
Directors. |
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7. | We believe that these practices provide the same benefits as having
an independent Chairman or outside lead director, without the
disadvantages. |