The Audit Committee (the Committee) shall be
appointed by the Board of Directors (the Board or
Board of Directors) of Merrill Lynch & Co.,
Inc. (together with its affiliates, the Corporation)
to: |
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Assist the Board in fulfilling its oversight responsibility
relating to the: |
A. | Preparation and integrity of the Corporations financial statements and oversight of related disclosure matters; | |
B. | Qualifications, independence and performance of, and the Corporations relationship with, the independent auditor; | |
C. | Performance of the Corporations internal audit function; |
D. | Performance of the Corporations risk management function; and |
E. | The Corporations compliance with legal and regulatory requirements. |
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Provide the report required by the rules of the Securities
Exchange Commission (the Commission) to be included
in the Corporations annual proxy statement. |
The Committees membership shall be determined by the Board
of Directors on the recommendation of the Nominating and
Corporate Governance Committee and shall consist of at least
three (3) Board members. The Committee members shall meet
the requirements for independence, experience and expertise set
forth in the applicable laws and the regulations of the
Commission and the New York Stock Exchange. In that regard, the
Committee shall endeavor to have at least one member who either
meets the Commissions definition of audit committee
financial expert or who, in the business judgment of the
Board, is capable of serving the functions expected of such
financial expert. The Board of Directors, upon the
recommendation of the Nominating and Corporate Governance
Committee, shall appoint the Chair of the Committee. |
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Service on the Committee requires a significant time commitment
from its members. In determining whether a committee member is
able to meet the significant time commitment, the Board will
take into consideration the other obligations of such member,
including full-time employment, service on other boards of
directors and audit committees. |
The Committee shall meet as frequently as it determines, but not
less frequently than six times per year. The Chair of the
Committee, or any two members of the Committee, may call
meetings of the Committee. Meetings of the Committee may be held
telephonically. |
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The Chair shall preside at all sessions of the Committee at
which he or she is present and shall set the agendas for
Committee meetings. All members of the Board of Directors are
free to suggest items for inclusion in the agenda for the
Committees meetings. The agenda and information concerning
the business to be conducted at each Committee meeting shall, to
the extent practical, be communicated to the members of the
Committee sufficiently in advance of each meeting to permit
meaningful review. |
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The Committee shall meet periodically in separate private
sessions with management, the internal auditors, the independent
auditor and the General Counsel. The Committee may request any
officer or employee of the Corporation or the Corporations
outside counsel or independent auditor to attend a meeting of
the Committee or to meet with any member of, or advisers to, the
Committee. |
C-1
The Committee shall report regularly to the Board with respect
to such matters that are within the Committees
responsibilities and with respect to such recommendations as the
Committee may deem appropriate. The report to the Board may take
the form of an oral report by the Chair or by any other member
designated by the Committee to make such report. The Committee
shall maintain minutes or other records of meetings and
activities of the Committee. |
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The Committee shall provide the report of the Committee to be
contained in the Corporations annual proxy statement, as
required by the rules of the Commission. |
The Committee shall perform the following functions and may
carry out additional functions and adopt additional policies and
procedures in furtherance of the purpose of the Committee
outlined in Section I of this Charter, as may be
appropriate in light of changing business, legislative,
regulatory, or other conditions, or as may be delegated to the
Committee by the Board of Directors from time to time. |
1. |
The Committee shall meet to review and discuss with management
and the independent auditor the Corporations annual
audited and quarterly consolidated financial statements,
including the disclosures contained in the Corporations
Annual Report on Form 10-K (Form 10-K) and
its Quarterly Reports on Form 10-Q
(Form 10-Q), under the heading
Managements Discussion and Analysis of Financial
Condition and Results of Operations. After review of the
annual audited consolidated financial statements and the reports
and discussions required by Sections A. 7. and B. 5. of
this Charter, the Committee shall determine whether to recommend
to the Board of Directors that such financial statements be
included in the Corporations Form 10-K. |
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2. |
The Committee shall be advised of (i) the execution by the
Corporations Chief Executive Officer and Chief Financial
Officer of the certifications required to accompany the filing
of the Form 10-K and the Forms 10-Q, and (ii) any
other information required to be disclosed to it in connection
with the filing of such certifications. |
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3. |
The Committee shall discuss with management and the independent
auditor any significant financial reporting issues and judgments
made in connection with the preparation of the
Corporations financial statements, including any
significant changes in the Corporations selection or
application of accounting principles, any major issues as to the
adequacy and clarity of the Corporations disclosure
procedures. |
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4. |
The Committee shall review and discuss the quarterly reports
from the independent auditor on: |
(a) | All critical accounting policies and practices to be used. | |
(b) |
All alternative treatments of financial information within
generally accepted accounting principles that have been
discussed with management, ramifications of the use of such
alternative disclosures and treatments, and the treatment
recommended by the independent auditor. |
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(c) |
Other material written communications between the independent
auditor and management, such as any management letter or
schedule of unadjusted differences. |
5. |
The Committee shall discuss with management the
Corporations earnings press releases, including the use of
pro forma or adjusted non-GAAP
information, and financial information and earnings guidance
provided to analysts and rating agencies. Such discussion may be
conducted generally (i.e., by discussing the types of
information to be disclosed and the types of presentations to be
made). The Committee may delegate responsibility for the review
of the quarterly earnings press release to a member of the
Committee. |
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6. |
The Committee shall discuss with management and the independent
auditor the effect of regulatory and accounting initiatives as
well as off-balance sheet structures on the Corporations
financial statements. |
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7. |
The Committee shall discuss with the independent auditor the
matters required to be discussed by Statement on Auditing
Standards No. 61 relating to the conduct of the audit,
including any difficulties encountered in the course of the
audit work, any restrictions on the scope of activities or
access to requested information, and any significant
disagreements with management. |
C-2
B. | Oversight of the Corporations Relationship with the Independent Auditor |
1. |
The Committee shall have the sole authority to appoint or
replace the independent auditor. The Committee shall be directly
responsible for the compensation, retention and oversight of the
work of the independent auditor (including resolution of
disagreements between management and the independent auditor
regarding financial reporting) for the purposes of preparing or
issuing an audit report or related work (including audit-related
review or attest services). The independent auditor shall report
directly to the Committee. |
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2. |
The Committee shall review and approve in advance the annual
plan and scope of work of the independent auditor, including
staffing of the audit, and shall review with the independent
auditor any audit-related concerns and managements
response. |
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3. |
The Committee shall pre-approve all auditing services and all
permitted non-audit services (including the fees and terms
thereof) to be performed for the Corporation by the independent
auditor, to the extent required by law, according to established
procedures. The Committee may delegate to one or more Committee
members, the authority to grant pre-approvals for audit and
permitted non-audit services to be performed for the Corporation
by the independent auditor, provided that decisions of such
members to grant pre-approvals shall be presented to the full
Committee at its next regularly scheduled meeting. |
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4. |
The Committee shall review and evaluate the experience,
qualifications and performance of the senior members of the
independent auditor team on an annual basis. As part of such
evaluation, the Committee shall review with the lead audit
partner whether any of the audit team members receive any
discretionary compensation from the audit firm with respect to
procurement or performance of any services, other than audit,
review or attest services, by the independent auditor. |
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5. |
The Committee shall obtain and review a report from the
independent auditor at least annually addressing (i) the
independent auditors internal quality-control procedures,
(ii) any material issues raised by the most recent internal
quality-control review or peer review of the firm, or by any
inquiry or investigation by governmental or professional
authorities, within the preceding five years, respecting one or
more independent audits carried out by the firm, (iii) any
steps taken to deal with any such issues, and (iv) all
relationships between the independent auditor and the
Corporation (in order to assess if the provision of permitted
non-audit services is compatible with maintaining the
auditors independence, taking into account the opinions of
management and the internal auditors.) |
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6. |
The Committee shall ensure the rotation of members of the audit
engagement team, as required by law and will require that the
independent auditor provide a plan for the orderly transition of
audit engagement team members. The Committee shall also consider
whether, in order to assure continuing auditor independence, it
is appropriate to adopt a policy of rotating the independent
auditing firm on a regular basis. |
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7. |
The Committee shall establish the Corporations policies
for the hiring by the Corporation of employees or former
employees of the independent auditor who participated in any
capacity in the audit of the Corporation. |
C. | Oversight of the Corporations Internal Audit Function |
1. |
The Committee shall review and discuss with the independent
auditor the annual audit plan of the Corporate Audit Department,
including responsibilities, budget and staffing, and, if
appropriate, shall recommend changes. |
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2. |
The Committee shall review, as appropriate, the results of
internal audits and shall discuss such matters with the
Corporate Audit Department and with the Corporations
management, including significant reports to management prepared
by the Corporate Audit Department and managements
responses. |
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3. |
The Committee shall participate in the appointment and
performance evaluation of the Corporations Head of the
Corporate Audit Department. The Committee shall also review the
adequacy of resources to support the internal audit function,
and, if appropriate, recommend changes. |
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4. |
The Committee shall discuss, as appropriate, the adequacy of the
Corporations internal controls with the Corporate Audit
Department, the independent auditor and management, including
without limitation, reports regarding (a) significant
deficiencies and material weaknesses in the design or operation
of internal control over financial reporting and (b) any
fraud, whether or not material, that involves management or
other employees who have a significant role in the
Corporations internal control over financial reporting.
The Committee shall review |
C-3
and discuss, as appropriate, any special audit steps implemented
by management to address significant control deficiencies. |
D. | Oversight of the Corporations Risk Management Function |
1. |
The Committee shall oversee the Corporations risk
management function and shall discuss with management the major
financial, legal and reputational risk exposures of the
Corporation and the steps management has taken to monitor and
control such exposures, including the Corporations risk
assessment and risk management policies. |
E. | Oversight of the Corporations Compliance Function |
1. |
The Committee shall monitor the Corporations compliance
function, including compliance with the Corporations
policies, and shall review with the Corporations General
Counsel and Director of Corporate Audit the adequacy and
effectiveness of the Corporations procedures to ensure
compliance with legal and regulatory requirements. |
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2. |
The Committee shall establish procedures for the receipt,
retention and treatment of complaints received by the
Corporation regarding accounting, internal controls or auditing
matters, and the confidential, anonymous submissions by
employees of concerns regarding questionable accounting or
auditing matters. |
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3. |
The Committee shall discuss with management, the
Corporations General Counsel and the independent auditor
any correspondence with regulators or governmental agencies and
any published reports, which raise material issues regarding the
Corporations financial statements or accounting policies. |
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4. |
The Committee shall discuss with the Corporations General
Counsel legal matters that may have a material impact on the
financial statements or the Corporations compliance
policies. |
The Committees role is one of oversight. It is the
responsibility of the Corporations management to plan and
conduct audits and to prepare consolidated financial statements
in accordance with generally accepted accounting principles, and
it is the responsibility of the Corporations independent
auditor to audit those financial statements. Therefore, each
member of the Committee, in exercising his or her business
judgment, shall be entitled to rely on the integrity of those
persons and organizations within and outside the Corporation
from whom he or she receives information, and on the accuracy of
the financial and other information provided to the Committee by
such persons or organizations. The Committee does not provide
any expert or other special assurance as to the
Corporations financial statements or any expert or
professional certification as to the work of the
Corporations independent auditor. |
A. | Access to Management |
The Committee shall have full, free and unrestricted access to
the Corporations senior management and employees, and to
the Corporations internal and independent auditors. |
B. | Access to Outside Advisers |
The Committee has the authority to retain legal counsel,
consultants, or other outside advisers, with respect to any
issue or to assist it in fulfilling its responsibilities,
without consulting or obtaining the approval of any officer of
the Corporation. |
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The Corporation shall provide for appropriate funding, as
determined by the Committee, for payment (i) of
compensation to the independent auditor, (ii) to any
advisers retained by the Committee, and (iii) of any
ordinary administrative expenses of the Committee that are
necessary or appropriate in carrying out the Committees
duties. |
C-4
A. | Annual Self-Evaluation |
The Committee shall perform an annual review and self-evaluation
of the Committees performance, including a review of the
Committees compliance with this Charter. The Committee
shall conduct such evaluation and review in such manner as it
deems appropriate and report the results of the evaluation to
the entire Board of Directors. |
B. | Charter Review |
The Committee shall review and assess the adequacy of this
Charter on an annual basis, and, if appropriate, shall recommend
changes to the Board of Directors for approval. |
C-5