Exhibit 99.3
To be effective, this Form of Election and Letter of Transmittal must be received by the
Depositary (identified below) no later than the Election Deadline, which will be 5:00 p.m., Pacific
Time, on [], 2007 (unless extended), together with (1) the certificate(s) representing all shares
of common stock, par value $0.01 per share, of First Republic Bank to which this Form of Election
and Letter of Transmittal relates or (2) a properly completed Guarantee of Delivery with respect to
the certificate(s). Delivery of First Republic Shares may also be made by book-entry transfer to
the Depositarys account at the Depository Trust Company (DTC). See Instruction 14. Any
extension of the Election Deadline will be announced in a press release at least 5 business days in
advance of the date of such deadline.
FORM OF ELECTION
AND
LETTER OF TRANSMITTAL
to accompany certificates representing
shares of common stock, par value $0.01 per share, of
FIRST REPUBLIC BANK
Please read and follow the accompanying instructions carefully and deliver to the Depositary:
Computershare Trust Company, N.A.
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By Mail:
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By Overnight Courier: |
Computershare
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Computershare |
Attn: First Republic Offer
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Attn: First Republic Offer |
P.O. Box 859208
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161 Bay State Drive |
Braintree, MA 02185-9208
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Braintree, MA 02184 |
DELIVERY OF THIS LETTER OF TRANSMITTAL TO AN ADDRESS OTHER THAN AS SET FORTH
ABOVE WILL NOT CONSTITUTE A VALID DELIVERY TO THE DEPOSITARY.
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TABLE A |
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DESCRIPTION OF FIRST REPUBLIC SHARES SURRENDERED |
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Names(s) of Record Holder(s) |
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as Shown on the First Republic Certificate(s) and |
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First Republic Bank Certificate(s) Being Surrendered |
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Address(es) of Such Record Holder(s)* |
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(Attach Additional List if Necessary) |
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Number of Shares |
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First Republic |
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Represented by Each |
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Certificate |
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First Republic Certificate (or Covered by |
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Number** |
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a Guarantee of Delivery) |
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Total Shares |
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* |
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For a delivery using the Guarantee of Delivery procedures, please fill in exactly as name(s) will appear on the
certificate(s) when delivered. |
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First Republic Certificate(s) numbers are not required at this time if the First Republic Bank Certificate(s) will
be delivered using the Guarantee of Delivery procedures. |
Pursuant to the Agreement and Plan of Merger, dated as of January 29, 2007 (as the same may be
amended from time to time, the Merger Agreement), by and among Merrill Lynch & Co., Inc.
(Merrill Lynch), First Republic Bank (First Republic) and Merrill Lynch Bank & Trust Co., FSB
(ML Bank), you hereby surrender to the Depositary the certificate(s) (the First Republic
Certificate(s)) representing the shares of common stock, par value $0.01 per share, of First
Republic (First Republic Shares) owned of record by you as set forth herein, and hereby make the
election (the Election), indicated in TABLE B (Election) below, to have the First Republic Shares
evidenced by such First Republic Certificate(s) converted into the right to receive one (and only
one) of the following:
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Cash Electionan amount of cash per
share equal to the Per Share Cash
Consideration (the Cash Consideration),
subject to proration and adjustment, as
defined and calculated in the Merger
Agreement and described in proxy
statement/prospectus, dated June [ ], 2007
(the Proxy Statement); |
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Stock Electiona number of shares of
common stock, par value $1.33 1/3 per
share, of Merrill Lynch (Merrill Lynch
Shares) equal to the Per Share Stock
Consideration (the Stock Consideration),
subject to proration and adjustment, as
defined and calculated in the Merger
Agreement and described in the Proxy
Statement; or |
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Mixed ElectionCash Consideration
with respect to a portion of your First
Republic Shares evidenced by the First
Republic Certificate(s) as designated by
you below in TABLE B (Election) and Stock
Consideration with respect to the balance
of your First Republic Shares evidenced by
the First Republic Certificate(s), subject
to proration and adjustment, as defined and
calculated in the Merger Agreement and
described in the Proxy Statement. |
If you do not mark one of the Election boxes below in TABLE B (Election), you will be
deemed to have indicated no preference as to the receipt of Cash Consideration or Stock
Consideration (a Non-Election) and will receive consideration in the merger (the Merger
Consideration) based on the results of the allocation procedures set forth in the Merger Agreement
and described in the Proxy Statement.
You understand that the Election is subject to certain terms, conditions and limitations set
forth in the Merger Agreement and described in the Proxy Statement. A copy of the Merger Agreement
is attached to the Proxy Statement as Annex A. These terms, conditions and limitations include,
but are not limited to, (i) the adjustment procedures described in the Proxy Statement and set
forth in the Merger Agreement, (ii) the allocation procedures described in the Proxy Statement and
set forth in the Merger Agreement and (iii) the proration process by which a holder may receive for
such holders First Republic Shares an aggregate amount of Cash Consideration and Stock
Consideration other than what such holder has elected.
You are urged to read the Merger Agreement and the Proxy Statement in their entirety before
completing this Form of Election and Letter of Transmittal.
YOU
MAY REQUEST A FREE COPY OF THE PROXY STATEMENT AND ADDITIONAL COPIES
OF THIS FORM OF ELECTION AND LETTER OF TRANSMITTAL AT ANY TIME PRIOR TO THE ELECTION DEADLINE:
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Through First Republics website at www.firstrepublic.com, or |
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By requesting a copy in writing or by telephone from the following individual: |
Attention:
[]
Morrow & Co., Inc.
470 West Avenue
Stamford, Connecticut 06902
Tel: []
Questions
and requests for other information or assistance should also be
directed to the individual listed above.
-2-
You understand that the definitive terms pursuant to which the Merger will be effected,
including the amount and form of consideration to be received by holders of First Republic Shares,
the effect of this Form of Election and Letter of Transmittal, and certain conditions to the
consummation of the Merger, are summarized in the Proxy Statement and set forth in full in and
subject to the Merger Agreement. You also understand that different tax consequences may be
associated with each of the Election options, and you are aware that those consequences are
summarized in general terms in the section of the Proxy Statement entitled The MergerMaterial
U.S. Federal Income Tax Consequences.
You
hereby make the following Election for your First Republic Shares owned of record and
represented by the First Republic Certificate(s) surrendered herewith:
TABLE B
ELECTION
Check one of the boxes below:
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Cash Election |
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Stock Election |
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Mixed ElectionConvert: |
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First Republic Shares into Cash
Consideration (as described above, if you elect the Mixed Election,
please fill in the blank to the left to designate the number of First
Republic Shares represented by the First Republic Certificate(s)
surrendered herewith that you want converted into the Cash
Consideration); and |
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all remaining First Republic Shares into Stock Consideration |
ALLOCATION
PRIORITY FOR CERTIFICATED SHARES
All Elections are subject to the proration and allocation provisions set forth in the Merger
Agreement and described in the Proxy Statement. If hold your First
Republic Shares in certificated form and you have made (i) a valid Stock Election and wish to designate the priority in which First Republic Shares covered by the
Election are to be reallocated in the event that the Stock Consideration is not available in the
full amount elected or (ii) a valid Mixed Election and wish to designate the priority in which First Republic Shares
are to be allocated the Cash Consideration and/or the priority in which First Republic Shares
covered by the Election are to be reallocated in the event that the Stock Consideration is not
available in the full amount elected, please designate the priority below by First Republic Certificate(s) number
(including the number of shares to which the prioritization pertains), with the First Republic
Shares to be converted into the Cash Consideration listed first:
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Total Shares Represented |
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First Republic |
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Number of Shares to which |
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by Each First Republic |
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Certificate No. |
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Prioritization Pertains: |
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Certificate: |
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You may be deemed to have made a Non-Election if, with respect to any of your First Republic
Shares:
(a) No election is made in TABLE B (Election); or
(b) More than one Election is made in TABLE B (Election); or
-3-
(c) You fail to follow the instructions on this Form of Election and Letter of
Transmittal (including failure to submit the First Republic Certificate(s), a Guarantee of
Delivery, or confirmation of a book-entry transfer of the shares into the Depositarys account
at DTC) or otherwise fail to properly make an Election; or
(d) A completed Form of Election and Letter of Transmittal (including submission of your
First Republic Certificate(s), a Guarantee of Delivery or confirmation of a book-entry
transfer of the shares into the Depositarys account at DTC) is not received by the Depositary
by the Election Deadline; or
(e) You return this Form of Election and Letter of Transmittal with a Guarantee of
Delivery, but do not deliver the First Republic Certificate(s) representing the First Republic
Shares for which the Election is being made (or do not confirm a book-entry transfer of the
shares into the Depositarys account at DTC) within three New York Stock Exchange trading days
after the Election Deadline.
In order to receive the Merger Consideration, (i) this Form of Election and Letter of
Transmittal must be completed and signed in the space in TABLE E (Stockholder(s) Sign Here), (ii)
you must complete and sign the Substitute Form W-9, and (iii) this Form of Election and Letter of
Transmittal along with the Substitute Form W-9 must be mailed or delivered with your First Republic
Certificate(s), or a Guarantee of Delivery to the Depositary, to the address (or the facsimile
number solely with respect to a Guarantee of Delivery) set forth on page 1. Delivery of First
Republic Shares may also be made by book-entry transfer of the shares to the Depositarys account
at DTC. In order to properly make an Election, this Form of Election and Letter of Transmittal and
other required documents must be received by the Depositary prior to the Election Deadline. If this
Form of Election and Letter of Transmittal is not completed and received by the Depositary pursuant
to the instructions herein prior to the Election Deadline, you will be deemed to have made a
Non-Election.
Record holders of First Republic Shares who are nominees may submit a separate Form of
Election and Letter of Transmittal for each beneficial holder for whom that record holder is a
nominee; provided, however, that at the request of Merrill Lynch, that record holder must certify
to the satisfaction of Merrill Lynch that the record holder holds those First Republic Shares as
nominee for the beneficial owner(s) thereof. Each beneficial owner for whom a Form of Election and
Letter of Transmittal is submitted will be treated as a separate holder of First Republic Shares,
subject to the provisions concerning joint Elections.
By
signing and returning this Form of Election and Transmittal Letter or
Guarantee of Delivery
to the Depositary, you agree to the statements set forth below:
1. Pursuant to the Merger Agreement and subject to the election and proration procedures
described herein and in the Proxy Statement, you surrender the First Republic Certificates
representing your First Republic Shares listed on this Form of Election and Letter of Transmittal
or for which a book-entry transfer has been made, and elect, as indicated in this Form of Election
and Letter of Transmittal, to receive for the First Republic Shares represented by the First
Republic Certificates or book-entry transfer of shares, the Stock
Consideration and/or the Cash
Consideration.
2. You
represent and warrant that you are, as of the date you executed this
Form of Election and Letter of Transmittal or a Guarantee of Delivery, and will be, as of the
completion date of the merger, the registered holder of the First Republic Shares represented by
the enclosed First Republic Certificate(s) or book-entry transfer of shares with good title thereto
and with full power and authority to make the Election indicated herein and to sell, assign and
transfer the First Republic Shares represented by the enclosed First Republic Certificate(s) or
book-entry transfer of shares, free and clear of all liens, restrictions, charges and encumbrances,
and not subject to any adverse claims. You will, upon request, execute any additional documents
necessary or desirable to complete the surrender and exchange of such First Republic Shares.
3. You understand and acknowledge that you will not receive the Merger Consideration unless
and until the merger is completed and unless and until the First Republic Certificate(s) or
book-entry transfer(s) representing your First Republic Shares are received by the Depositary at
the address set forth above, together with such additional documents as the Depositary may require,
and until the same are processed for exchange by the Depositary. You understand and acknowledge
that the method of delivery of the certificate(s) or book-entry transfer of shares and all other
required documents is at your option and risk and that the risk of loss and title to such shares
shall pass only after the Depositary has actually received First Republic Certificate(s) or
book-entry transfer of shares. You further understand and acknowledge that no interest will accrue
on the Merger Consideration, including on any cash paid in lieu of fractional Merrill Lynch shares,
or on any dividends paid with respect thereto.
-4-
4. You make the Election set forth in TABLE B (Election) above. You understand that the
purpose of the election procedures described in this Form of Election and Letter of Transmittal is
to permit you to express your preferences with respect to the Merger
Consideration you elect to receive in the merger, subject to proration. You understand that the
preference you express with respect to the Merger Consideration may not be fully satisfied
depending upon the preferences of other First Republic stockholders.
5. You agree that if you do not make an Election or if you make an ineffective election for
any First Republic Shares held by you, you will be deemed to have not made an Election and will
receive Stock Consideration, Cash Consideration or a combination of both Stock Consideration and
Cash Consideration, depending on the elections of other First
Republic stockholders.
6. You acknowledge that none of First Republic, Merrill Lynch, the First Republic board of
directors and the Merrill Lynch board of directors has made any recommendation as to whether or not
you should make a particular type of election. You also acknowledge that you were advised to make
your own decision, in consultation with your own financial and tax advisors, if any, as to what
Election to make.
7. Unless otherwise indicated on this Form of Election and Letter of Transmittal in TABLE C
(Special Issuance Instructions) or TABLE D (Special Delivery Instructions), in exchange for the
enclosed First Republic Certificate(s) (or those delivered pursuant to a Guarantee of Delivery) or
book-entry transfer of shares, you instruct the Depositary to issue in your name, as it appears on
this Form of Election and Letter of Transmittal, (i) the Merger Consideration, subject to
proration, in the form elected by you in TABLE B (Election) above, and (ii) a check for cash in
lieu of any fractional Merrill Lynch common share that would otherwise be issued. Similarly, unless
otherwise indicated in TABLE D (Special Delivery Instructions), you instruct the Depositary to mail
the Merger Consideration to you at the address shown on this Form of Election and Letter of
Transmittal. In the event that both the Special Issuance Instructions and the Special Delivery
Instructions are completed, you instruct the Depositary to issue and mail the Merger Consideration
to the person or entity so indicated at the address indicated. Appropriate medallion signature
guarantees by an Eligible Institution (as defined in Instruction 4) have been included with
respect to the shares of First Republic common stock for which Special Issuance Instructions and/or
Special Delivery Instructions have been given.
8. You understand and acknowledge that Merrill Lynch (which may delegate power in whole or in
part to the Depositary), in the exercise of its reasonable discretion, shall have the right to make
all determinations, not inconsistent with the Merger Agreement, governing (i) the validity of Forms
of Election and Letter of Transmittal and compliance by you with the election procedures set forth
therein, (ii) the manner and extent to which elections are to be taken into account in making the
proration determinations, (iii) the issuance and delivery of certificates representing the whole
number of shares of Merrill Lynch common stock to be issued as Stock Consideration and (iv) the
method of payment of Cash Consideration and cash in lieu of fractional shares of Merrill Lynch
common stock.
9. You understand that Merrill Lynch has a Direct Registration System for its shares
of common stock. This means that Merrill Lynchs transfer agent will keep any shares of Merrill
Lynch common stock you receive in the merger in an electronic, book-entry form following the merger
and subsequently if there is activity in your account, you will receive a Direct Registration
Transaction Advice providing updated information on your shares.
10. You hereby acknowledge receipt of the Proxy Statement and agree that all Elections,
instructions and orders in this Form of Election and Letter of Transmittal are subject to the terms
and conditions of the Merger Agreement, the Proxy Statement and the instructions applicable to this
Form of Election and Letter of Transmittal.
11. You hereby irrevocably appoint the Depositary, as your agent, to effect the exchange
pursuant to the Merger Agreement and the instructions hereto. You hereby authorize and instruct
the Depositary to deliver the First Republic Certificate(s) covered hereby, and to receive on your
behalf, in exchange for the First Republic Shares represented by such First Republic
Certificate(s), any check and/or any certificate for Merrill Lynch Shares issuable to you.
Furthermore, you authorize the Depositary to follow any Election and to rely upon all
representations, certifications and instructions contained in this Form of Election and Letter of
Transmittal. All authority conferred or agreed to be conferred in this Form of Election and Letter
of Transmittal (or Guarantee of Delivery) shall be
-5-
binding upon your successors, assigns, heirs, executors, administrators and legal
representatives and shall not be affected by, and shall survive, your death or incapacity.
-6-
TABLE C
Special Issuance Instructions
(see Instructions 4 & 6)
To be completed only if the check is to be made payable to, and/or the
certificate for Merrill Lynch Shares are to be issued in the name of, someone
other than the record holder(s) of the First Republic Shares or the name of the
record holder(s) needs to be corrected or changed.
Issue: o Certificate o Check to:
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Address:
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(include zip code)
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(Tax Identification Number |
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or Social Security Number)
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TABLE D
Special Delivery Instructions
(see Instructions 4 & 6)
To be completed only if the check is to be made payable to, and/or the
certificate for Merrill Lynch Shares are to be issued in the name of, the
record holder(s) of the First Republic Shares but are to be sent to another
person or to an address other than as set forth beneath the record holders
signature on this Form of Election and Letter of Transmittal.
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Check or certificate(s) for Merrill Lynch Shares to be delivered to:* |
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Address:
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(include zip code)
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* Please attach additional sheets if necessary
-7-
TABLE E
Stockholder(s) Sign Here
(also complete Substitute Form W-9 below)
Please sign exactly as your name(s) appear(s) on your First Republic Certificate(s). If this is a
joint Election, each person covered by this Form of Election and Letter of Transmittal must sign
personally.
A check(s) or certificate for Merrill Lynch Shares will be issued only in the name of the person(s)
submitting this Form of Election and Letter of Transmittal and will be mailed to the address set forth
beneath the persons signature unless the Special Delivery or Special Issuance instructions are
completed.
(Signature(s) of owner(s) see Instruction 5)
Social Security or other Tax Identification Number
If signature is by a person(s) other than record holder(s) and in the capacity of trustee,
executor, administrator, guardian, attorney-in-fact, officer of a corporation or any other
persons(s) acting in a fiduciary or representative capacity, please provide the following
information. See Instruction 5.
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Address:
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(include zip code)
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Daytime Telephone Number: ( )
Signature Guarantee
(if required by Instruction 4 or 6)
Apply signature guarantee medallion below
The undersigned hereby guarantees the signature(s) which appear(s) on this Form of Election.
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Name of Eligible Institution issuing Guarantee
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Note: If the check and/or certificate representing Merrill Lynch Shares is to be issued in
exactly the name of the record holder as inscribed on the surrendered First Republic Certificate(s), the
surrendered First Republic Certificate(s) need not be endorsed and no guarantee of the signature on this
Form of Election and Letter of Transmittal is required.
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Substitute Form W-9
Department of the Treasury Internal Revenue Service
Payers Request for TIN and Certification
Name:
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Please check the appropriate box indicating your status:
o Individual/Sole proprietor o Corporation o Partnership o Other
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Exempt from backup
withholding |
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Address (number, street, and apt. or suite no.)
City, state, and ZIP code
Part I TIN
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PLEASE PROVIDE YOUR TIN ON THE APPROPRIATE LINE AT THE
RIGHT. For most individuals, this is your social security
number. If you do not have a number, see the enclosed
Guidelines for Certification of Taxpayer Identification Number
on Substitute Form W-9. If you are awaiting a TIN, write
Applied For in this Part I, complete the Certificate Of
Awaiting Taxpayer Identification Number below and see
IMPORTANT TAX INFORMATION.
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Social Security Number
OR
Employer Identification Number
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Part II Certification
Under penalties of perjury, I certify that:
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The number shown on this form is my correct Taxpayer Identification Number (or I am waiting for a number to be issued to me), and |
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I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the IRS that I am subject to backup withholding
as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and |
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I am a U.S. person (including a U.S. resident alien). |
Certification InstructionsYou must cross out item (2) above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed
to report all interest and dividends on your tax return.
The IRS does not require your consent to any provision of this document other than the certifications required to avoid backup withholding.
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Sign
Here
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Signature of
U.S. person è
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Date è |
NOTE: FAILURE TO COMPLETE AND RETURN THE SUBSTITUTE FORM W-9 MAY RESULT
IN BACKUP WITHHOLDING OF 28% OF ANY PAYMENTS MADE TO YOU ON ACCOUNT OF THE
MERGER. PLEASE REVIEW THE ENCLOSED GUIDELINES FOR CERTIFICATION OF TAXPAYER
IDENTIFICATION NUMBER ON SUBSTITUTE FORM W-9 FOR ADDITIONAL DETAILS, AND
PLEASE SEE INSTRUCTION 7, IMPORTANT INFORMATION REGARDING BACKUP
WITHHOLDING.
COMPLETE THE FOLLOWING CERTIFICATION IF YOU WROTE APPLIED FOR
INSTEAD OF A TIN ON THE SUBSTITUTE FORM W-9.
-9-
CERTIFICATE OF AWAITING TAXPAYER IDENTIFICATION NUMBER
I certify under penalties of perjury that a taxpayer identification number has not been
issued to me, and either (a) I have mailed or delivered an application to receive a TIN to the
appropriate Internal Revenue Service Center or Social Security Administration Office or (b) I
intend to mail or deliver an application in the near future. I understand that if I do not
provide a TIN by the time of payment, 28% of all reportable payments made to me will be
withheld.
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Sign
Here
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Signature of
U.S. person è
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Date è |
-10-
INSTRUCTIONS
The Form of Election and Letter of Transmittal is to be completed and received by the
Depositary prior to the Election Deadline by those holders of First Republic Shares desiring to
make an Election. The Election Deadline will be 5:00 p.m., Pacific Time, on [], 2007 unless
extended by Merrill Lynch and First Republic, which extension will be announced in a press release at least
5 business days in advance of the date of such deferred deadline. Holders of First Republic Shares who do not
complete and submit the Form of Election and Letter of Transmittal prior to the Election Deadline
cannot make an Election.
Holders of First Republic Shares will be deemed to have made a Non-Election and will receive
Merger Consideration based on the results of the allocation procedures set forth in the Merger
Agreement and described in the Proxy Statement. Until a record holders First Republic
Certificate(s) or confirmation of a book-entry transfer of the shares into the Depositarys account
at DTC is received by the Depositary at either of the addresses (or, solely with respect to a
Guarantee of Delivery, the facsimile number) set forth on the front of the Form of Election and
Letter of Transmittal, together with any other documents the Depositary may require, and until the
same are processed for exchange by the Depositary, the holder will not receive any certificate
representing the Stock Consideration and/or check representing the Cash Consideration or check
representing cash in lieu of fractional shares (if any) in exchange for the holders First Republic
Certificate(s). In addition, no interest will accrue on the Cash Consideration or any cash in lieu
of fractional shares, and no dividends or any other distributions that are payable to holders of
Merrill Lynch shares as of a record date after the effective time of the merger will be paid to
First Republic stockholders receiving Stock Consideration until the Depositary has processed the
holders Election.
1. Time in Which to Make an Election. For an Election to be validly made with respect to First
Republic Shares owned by a holder, the Depositary must receive, at either of the addresses set
forth on the front of the Form of Election and Letter of Transmittal, prior to the Election
Deadline, a Form of Election and Letter of Transmittal, properly completed and executed, and
accompanied by the First Republic Certificate(s) representing such First Republic Shares,
confirmation contained in an Agents Message of a book-entry transfer of the shares at DTC, or a
Guarantee of Delivery. Any stockholder whose Form of Election and Letter of Transmittal and First
Republic Certificate(s) (or confirmation of a book-entry transfer of the shares at the Depositarys
account at DTC or Guarantee of Delivery) are not so received will be deemed to have made a
Non-Election. If First Republic Certificate(s) representing First Republic Shares covered by a
Guarantee of Delivery are not received (or if there is no confirmation contained in an Agents
Message of a book-entry transfer of the First Republic Shares at the Depositarys account at DTC)
within three New York Stock Exchange trading days after the Election Deadline, unless that deadline
has been extended in accordance with the terms of the Merger Agreement, the holder thereof will be
deemed to have made a Non-Election. As used herein, the term Agents Message means a message,
transmitted by DTC and received by the Depositary and forming a part of a book-entry confirmation,
which states that DTC has received an express acknowledgement from the DTC participant delivering
the First Republic Shares, that such participant has received and agreed to be bound by the Form of
Election and Letter of Transmittal, and that Merrill Lynch may enforce such agreement against the
participant.
2. Change or Revocation of Election. Any holder of First Republic Shares who has made an
Election by submitting a Form of Election and Letter of Transmittal to the Depositary may at any
time prior to the Election Deadline change that holders Election by submitting to the Depositary a
revised and later dated Form of Election and Letter of Transmittal, properly completed and signed,
that is received by the Depositary prior to the Election Deadline. Any holder of First Republic
Shares may at any time prior to the Election Deadline revoke the Election and withdraw the First
Republic Certificate(s) for the holders First Republic Shares deposited with the Depositary by
written notice to the Depositary received prior to the Election Deadline. After the Election
Deadline, a holder of First Republic Shares may not change the Election and may not withdraw his or
her First Republic Certificate(s) unless the Merger Agreement is terminated.
3. Nominees. Record holders of First Republic Shares who are nominees only may submit a
separate Form of Election and Letter of Transmittal for each beneficial owner for whom the record
holder is a nominee; provided, however, that at the request of Merrill Lynch the record holder must certify to Merrill Lynchs
satisfaction that the record holder holds those First Republic Shares as nominee for the beneficial
owner(s) thereof. Each beneficial owner for which a Form of Election and Letter of Transmittal is
submitted will be treated as a separate holder of First Republic Shares.
4. Guarantee of Signatures. No signature guarantee is required on a Form of Election and
Letter of Transmittal if it is signed by the record holder(s) of the First Republic Shares tendered
herewith, and the certificate
-11-
representing Merrill Lynch Shares and/or the check, if applicable, are to be issued to that
record holder(s) without any correction or change in the name of the record holder(s). IN ALL OTHER
CASES, ALL SIGNATURES ON A FORM OF ELECTION AND LETTER OF TRANSMITTAL MUST BE GUARANTEED. All
signatures required to be guaranteed in accordance with these instructions must be guaranteed by a
bank, broker or other institution that is a member of a Medallion Signature Guaranty Program (an
Eligible Institution). Public notaries cannot execute acceptable guarantees of signatures.
5. Signatures on Form of Election and Letter of Transmittal, Stock Powers and Endorsements.
(a) If a Form of Election and Letter of Transmittal is signed by the record holder(s) of the
certificate(s) tendered hereby without any alteration, variation, correction or change in the name
of the record holder(s), the signature(s) must correspond exactly with the name(s) as written on
the face of the First Republic Certificate(s) without any change whatsoever. If the name of the
record holder(s) needs to be corrected or has changed (by marriage or otherwise), see Instruction
6.
(b) If any First Republic Shares tendered by a Form of Election and Letter of Transmittal are
held of record by two or more joint holders, each of the joint holders must sign the Form of
Election and Letter of Transmittal.
(c) If a Form of Election and Letter of Transmittal is signed by the record holder(s) of the
First Republic Certificate(s) listed and transmitted thereby, no endorsements of the First Republic
Certificate(s) or separate stock powers are required.
(d) If any surrendered First Republic Shares are registered in different names on several
First Republic Certificate(s), it will be necessary to complete, sign and submit as many separate
Forms of Election and Letters of Transmittal as there are different registrations of First Republic
Certificate(s).
(e) If a Form of Election and Letter of Transmittal is signed by a person(s) other than the
record holder(s) of the First Republic Certificate(s) listed, the First Republic Certificate(s)
must be endorsed or accompanied by appropriate stock powers, in either case signed exactly as the
name of the record holder(s) appears on the First Republic Certificate(s). Signatures on the First
Republic Certificate(s) or stock powers must be guaranteed as provided in TABLE E (Stockholder(s)
Sign Here) above. See Instruction 4.
(f) If a Form of Election and Letter of Transmittal or any First Republic Certificate(s) or
stock power(s) is signed by a person(s) other than the record holder(s) of the First Republic
Certificate(s) listed and the signer(s) is acting in the capacity of trustee, executor,
administrator, guardian, attorney-in-fact, officer of a corporation or any other person(s) acting
in a fiduciary or representative capacity, that person(s) must so indicate when signing and must
submit proper evidence satisfactory to the Depositary of authority to so act.
6. Special Issuance and Delivery Instructions. Unless instructions to the contrary are given
in TABLE C (Special Issuance Instructions) or TABLE D (Special Delivery Instructions), the
certificate representing Merrill Lynch Shares and/or the check to be distributed upon the surrender
of First Republic Shares pursuant to a Form of Election and Letter of Transmittal will be issued in
the name and mailed to the address of the record holder(s) set forth in TABLE A (Description of
First Republic Common Shares Surrendered). If the certificate and/or check are to be issued in the
name of a person(s) other than the record holder(s) or if the name of the record holder(s) needs to
be corrected or changed (by marriage or otherwise), TABLE C (Special Issuance Instructions) must be
completed. If the certificate and/or check are to be sent to a person(s) other than the record
holder(s) or to the record holder(s) at an address other than that shown in TABLE A (Description of
First Republic Common Shares Surrendered), then TABLE D (Special Delivery Instructions) must be
completed. If TABLE C (Special Issuance Instructions) is completed, or TABLE D (Special Delivery
Instructions) is completed other than for the sole purpose of changing the address of the record
holder(s), the signature(s) of the person(s) signing a Form of Election and Letter of Transmittal
must be guaranteed as provided in TABLE E (Stockholder(s) Sign Here). See Instruction 4.
7. Important Information Regarding Backup Withholding. Each holder of First Republic Shares is
required to provide the Depositary with the holders correct Taxpayer Identification Number
(TIN), generally the holders social security or federal employer identification number, on the
Substitute Form W-9 provided above, or, alternatively, to establish another basis for exemption
from backup withholding. A First Republic stockholder must cross out item (2) in Part
IICertification of the Substitute Form W-9 if such stockholder is subject to backup withholding.
In addition to potential penalties, failure to provide the correct information on the Substitute
Form W-9 may subject the stockholder to 28% federal income tax backup withholding on any reportable
payments made to such stockholder. If the stockholder has not been issued a TIN and has applied for
one or intends to apply for one in the near future, such stockholder should write Applied For in
the space provided for the TIN in Part I of the Substitute Form W-9, and sign and date the
Substitute Form W-9 and the Certificate of Awaiting Taxpayer
-12-
Identification Number. If Applied For is written in Part I and the Depositary is not
provided with a TIN by the time of payment, the Depositary will withhold 28% from any payments of
the purchase price to such stockholder. A stockholder that is not a United States person may
qualify as an exempt recipient by submitting to the Depositary a properly completed Form W-8BEN,
Form W-8ECI or Form W-8IMY, as applicable (which the Depositary will provide upon request) signed
under penalty of perjury, attesting to that stockholders exempt status.
8. Inadequate Space. If there is inadequate space to list the First Republic Certificate(s),
the information must be set forth on additional sheets substantially in the form of the
corresponding portion of a Form of Election and Letter of Transmittal and attached to the Form of
Election and Letter of Transmittal.
9. Indication of First Republic Certificate(s) Numbers and Shares. TABLE A (Description of
First Republic Shares Surrendered) of the Form of Election and Letter of Transmittal should
indicate the certificate number(s) of the First Republic Certificate(s) surrendered thereby and the
number of shares represented by each First Republic Certificate.
10. Method of Delivery. The method of delivery of all documents is at the option and risk of
the holder of First Republic Shares. If delivery is by mail, the use of registered mail, with
return receipt requested, properly insured, is strongly recommended. A return envelope is enclosed.
It is suggested that the Form of Election and Letter of Transmittal be mailed to
the Depositary as soon as possible. Delivery of the documents will be deemed effective, and risk of
loss and title with respect thereto will pass, only when materials are actually received by the
Depositary.
11. Lost First Republic Certificate. If any First Republic Certificate has been lost, stolen
or destroyed, the holder should call Mellon Investor Services, LLC for instructions as to how to
proceed. Holders may contact Mellon Investor Services, LLC regarding lost, stolen or destroyed
First Republic Certificate(s) at (800) 635-9270. This Form of Election and Letter of Transmittal
cannot be processed until the holder has followed the procedures for replacing lost, stolen or
destroyed First Republic Certificate(s).
12. Non-Consummation of Merger. Consummation of the Merger is subject to the required approval
of the stockholders of First Republic, to the receipt of all required regulatory approvals and to
the satisfaction of certain other conditions. No payments related to any surrender of the First
Republic Certificate(s) will be made prior to the consummation of the Merger, and no payments will
be made to stockholders if the Merger Agreement is terminated. If the Merger Agreement is
terminated, all Elections will be void and of no effect and First Republic Certificate(s) submitted
to the Depositary will be returned as soon as practicable to the persons submitting them.
13. Voting Rights and Dividends. Holders of First Republic Shares will continue to have the
right to vote and to receive all dividends paid, if any, on all First Republic Shares deposited by
them with the Depositary until the Merger is completed.
14. Guarantee of Delivery. Holders of First Republic Shares whose First Republic
Certificate(s) are not immediately available or who cannot deliver their First Republic
Certificate(s) and all other required documents to the Depositary or cannot complete the procedure
for delivery of First Republic Shares by book-entry transfer into the Depositarys account at DTC
prior to the Election Deadline, may deliver their First Republic Shares by properly completing and
duly executing a Guarantee of Delivery if (1) the Guarantee of Delivery is made by or through a
member of a registered national securities exchange, a member of the National Association of
Securities Dealers, Inc. or by a commercial bank or trust company in the United States, (2) prior
to the Election Deadline, the Depositary receives a properly completed and duly executed Guarantee
of Delivery, as provided herein, together with a properly completed and duly executed Form of
Election and Letter of Transmittal and any other documents required by the Form of Election and
Letter of Transmittal; and (3) the First Republic Certificate(s) for all the First Republic Shares
covered by the Guarantee of Delivery, in proper form for transfer(or confirmation of a book-entry
transfer of such First Republic Shares into the Depositarys account at DTC), are received by the
Depositary within three NYSE trading days after the Election Deadline. If the above requirements
are not satisfied in a timely manner, the holder will be deemed to have made a Non-Election. The
Guarantee of Delivery is included herewith.
15. Construction. All Elections will be considered in accordance with the terms and conditions
of the Merger Agreement.
All questions with respect to the Form of Election and Letter of Transmittal (including,
without limitation, questions relating to the timeliness, effectiveness or revocation of any
Election) will be resolved by Merrill Lynch in its sole discretion and such resolution will be
final and binding.
-13-
With the consent of Merrill Lynch, the Depositary may (but is not required to) waive any
immaterial defects or variances in the manner in which a Form of Election and Letter of Transmittal
has been completed and submitted so long as the intent of the holder of First Republic Shares
submitting the Form of Election and Letter of Transmittal is reasonably clear. Neither the
Depositary nor Merrill Lynch is under any obligation to provide notification of any defects in the
deposit and surrender of any First Republic Certificate(s) formerly representing First Republic
Shares, nor shall the Depositary or Merrill Lynch be liable for any failure to give any such
notification.
16. Miscellaneous. No fraction of a share of Merrill Lynch Shares will be issued upon the
surrender for exchange of a First Republic Certificate(s) for First Republic Shares. In lieu of
fractional shares, an amount of cash determined under a formula set forth in the Merger Agreement
will be paid by check.
Completing and returning the Form of Election and Letter of Transmittal does not have the
effect of casting a vote with respect to adoption of the Merger Agreement at the special meeting of
stockholders of First Republic. To vote on the Merger Agreement, please consult the Proxy
Statement.
17. Questions and Requests for Information. Questions and requests for information or
assistance relating to the Form of Election and Letter of Transmittal should be directed to Morrow
& Co., Inc., Attn: [], at []. Additional copies of the Proxy
Statement and the Form of Election and Letter of Transmittal may be obtained from Morrow & Co.,
Inc., Attn: [] by calling him at [].
-14-
GUIDELINES FOR CERTIFICATION OF TAXPAYER IDENTIFICATION
NUMBER ON SUBSTITUTE FORM W-9
Guidelines for Determining the Proper Identification Number for the Payee (You) to Give the
PayerSocial Security numbers have nine digits separated by two hyphens: i.e., 000-00-0000.
Employer identification numbers have nine digits separated by only one hyphen: i.e., 00-0000000.
The table below will help determine the number to give the payer. All Section references are to
the Internal Revenue Code of 1986, as amended. IRS is the Internal Revenue Service.
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Give the name and |
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Give the name and |
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Social Security |
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Employer Identification |
For this type of account: |
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number of |
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For this type of account: |
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number of |
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1.
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Individual
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The individual
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6.
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Sole proprietorship or single-member LLC
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The owner3 |
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2.
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Two or more individuals (joint account)
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The actual owner of the account
or, if combined funds, the first
individual on the
account1
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7.
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A valid trust, estate, or pension trust
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The legal entity4 |
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3.
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Custodian account
of a minor (Uniform Gift to
Minors Act)
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The minor2
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8.
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Corporate or
LLC electing corporate
status on Form 8832
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The corporation |
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4.
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a.
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The usual
revocable savings trust
(grantor is also trustee)
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The grantor-trustee
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9.
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Association, club, religious,
charitable, educational, or other tax-exempt organization
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The organization |
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b.
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So-called trust
account that is not a
legal or valid trust
under state law
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The actual owner1 |
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5.
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Sole proprietorship or
single-owner LLC
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The owner3
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10.
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Partnership or multi-member LLC
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The partnership |
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11.
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A broker or registered nominee
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The broker or nominee |
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12.
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Account with
the Department of
Agriculture in the name
of a public entity (such
as a state or local
government, school
district, or prison)
that receives
agricultural program
payments
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The public entity |
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(1) |
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List first and circle the name of the person whose number you furnish.
If only one person on a joint account has a social security number,
that persons number must be furnished. |
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(2) |
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Circle the minors name and furnish the minors social security number. |
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(3) |
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You must show your individual name, but you may also enter your
business or doing business as name. You may use either your social
security number or your employer identification number (if you have
one). |
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(4) |
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List first and circle the name of the legal trust, estate, or pension
trust. (Do not furnish the taxpayer identification number of the
personal representative or trustee unless the legal entity itself is
not designated in the account title.) |
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Note:
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If no name is circled when there is more than one name listed,
the number will be considered to be that of the first name
listed. |
-15-
GUIDELINES FOR CERTIFICATION OF TAXPAYER IDENTIFICATION NUMBER ON SUBSTITUTE FORM W-9
Page 2
Obtaining a Number
If you do not have a taxpayer identification number, apply for one immediately. To apply for a SSN,
get Form SS-5, Application for a Social Security Card, from your local Social Security
Administration office. Get Form W-7, Application for IRS Individual Taxpayer Identification Number,
to apply for a TIN, or Form SS-4, Application for Employer Identification Number, to apply for an
EIN. You can get Forms W-7 and SS-4 from the IRS by calling 1 (800) TAX-FORM, or from the IRS Web
Site at www.irs.gov.
Payees Exempt From Backup Withholding
Payees specifically exempted from backup withholding include:
(1) |
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An organization exempt from tax under Section 501(a), an
individual retirement account (IRA), or a custodial account under
Section 403(b)(7) if the account satisfies the requirements of
Section 401(f)(2). |
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(2) |
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The United States or any of its agencies or instrumentalities. |
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(3) |
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A state, the District of Columbia, a possession of the United
States, or any of their political subdivisions or
instrumentalities. |
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(4) |
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A foreign government or any of its political subdivisions, agencies or instrumentalities. |
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(5) |
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An international organization or any of its agencies or instrumentalities. |
Payees that may be exempt from backup withholding include:
(6) |
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A corporation. |
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(7) |
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A foreign central bank of issue. |
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(8) |
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A dealer in securities or commodities required to register in the
United States, the District of Columbia, or a possession of the
United States. |
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(9) |
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A futures commission merchant registered with the Commodity Futures Trading Commission. |
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(10) |
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A real estate investment trust. |
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(11) |
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An entity registered at all times during the tax year under the Investment Company Act of 1940. |
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(12) |
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A common trust fund operated by a bank under Section 584(a). |
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(13) |
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A financial institution. |
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(14) |
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A middleman known in the investment community as a nominee or custodian. |
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(15) |
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A trust exempt from tax under Section 664 or described in Section 4947. |
The chart below shows types of payments that may be exempt from backup withholding. The chart
applies to the exempt recipients listed above, 1 through 15.
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If the payment is for... |
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THEN the payment is exempt for... |
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Interest and dividend payments
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All exempt recipients except for 9 |
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Broker transactions
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Exempt recipients 1 through 13.
Also, a person registered under the
Investment Advisers Act of 1940 who
regularly acts as a broker |
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Exempt payees should complete a substitute Form W-9 to avoid possible erroneous backup withholding.
Furnish your taxpayer identification number, check the appropriate box for your status, check the
Exempt from backup withholding box, sign and date the form and return it to the payer. Foreign
payees who are not subject to backup withholding should complete an appropriate Form W-8 and return
it to the payer.
Privacy Act Notice. Section 6109 requires you to provide your correct taxpayer identification
number to payers who must file information returns with the IRS to report interest, dividends, and
certain other income paid to you to the IRS. The IRS uses the numbers for identification purposes
and to help verify the accuracy of your return and may also provide this information to the
Department of Justice for civil and criminal litigation, and to cities, states, the District of
Columbia and U.S. possessions to carry out their tax laws, and may also disclose this information
to other countries under a tax treaty, or to Federal and state agencies to enforce Federal nontax
criminal laws and to
-16-
Federal law-enforcement and intelligence agencies to combat terrorism. Payers
must be given the numbers whether or not recipients are required to file tax returns. Payers must
generally withhold 28% of taxable interest, dividend, and certain other payments to a payee who
does not furnish a taxpayer identification number to a payer. Certain penalties may also apply.
Penalties
(1) Failure to Furnish Taxpayer Identification Number. If you fail to furnish your correct taxpayer
identification number to a payer, you are subject to a penalty of $50 for each such failure unless
your failure is due to reasonable cause and not to willful neglect.
(2) Civil Penalty for False Information with Respect to Withholding. If you make a false statement
with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty.
(3) Criminal Penalty for Falsifying Information. Willfully falsifying certifications or
affirmations may subject you to criminal penalties including fines and/or imprisonment.
FOR ADDITIONAL INFORMATION CONTACT YOUR TAX CONSULTANT OR THE INTERNAL REVENUE SERVICE
-17-
FIRST REPUBLIC BANK
NOTICE OF GUARANTEED DELIVERY
(NOT TO BE USED FOR SIGNATURE GUARANTEE)
This Notice of Guaranteed Delivery or one substantially similar hereto must be used to make a
valid election with respect to your shares of common stock of First Republic Bank (First
Republic), as set forth in the proxy statement/prospectus, dated [], 2007 (the Proxy
Statement), and the accompanying Form of Election and Letter of Transmittal and the instructions
thereto (collectively, the Election Form), if (1) your stock certificate(s) representing shares
of First Republic common stock are not immediately available, (2) you cannot complete the procedure
for book-entry transfer on a timely basis or (3) you cannot deliver the certificate(s) and all
other required documents to Computershare (the Depositary) prior to 5:00 p.m., Pacific Time, on
the Election Deadline. The Election Deadline will be 5:00 p.m., Pacific Time, on [], 2007, unless
extended by Merrill Lynch and First Republic, which extension will be announced in a press release
at least 5 business days in advance of the date of the deferred deadline. You may deliver this Notice of
Guaranteed Delivery by facsimile transmission, overnight courier or mail to the Depositary as set
forth below and it must be received by the Depositary on or before the election deadline. See
Mailing Instructions in the Form of Election and Letter of Transmittal for further information.
TO: COMPUTERSHARE, Depositary
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If delivered by Mail, to:
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If delivered by Overnight Delivery, to: |
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Computershare
Attn.: First Republic Offer
P.O. Box 859208
Braintree, MA 02185-9208
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Computershare
Attn.: First Republic Offer
161 Bay State Drive
Braintree, MA 02184
If by facsimile transmission: |
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(For eligible institutions only)
(781) 930-4942
Facsimile confirmation number
(781) 930-4900 |
DELIVERY OF THIS INSTRUMENT TO AN ADDRESS OTHER THAN AS SET FORTH ABOVE OR TRANSMISSION OF
INSTRUCTIONS VIA FACSIMILE TRANSMISSION TO A NUMBER OTHER THAN AS SET FORTH ABOVE WILL NOT
CONSTITUTE A VALID DELIVERY.
This Notice of Guaranteed Delivery is not to be used to guarantee signatures, if a signature
on a Form of Election and Letter of Transmittal is required to be guaranteed by an eligible institution under the instructions
thereto.
Ladies and Gentlemen:
I hereby acknowledge that if the shares of First Republic common stock listed below are not
delivered to the Depositary by 5:00 p.m. Eastern Time on the third NYSE trading day after the
election deadline (as set forth in the Form of Election and Letter of Transmittal), the Depositary
may deem that I have not made an election with respect to such shares.
I hereby tender to the Depositary the shares of First Republic common stock listed below, upon
the terms of and subject to the conditions set forth in the Proxy Statement and the related Form of
Election and Letter of Transmittal, including the instructions to the related Form of Election and
Letter of Transmittal, receipt of which I hereby acknowledge, pursuant to the guaranteed delivery
procedures set forth in the Proxy Statement, as follows:
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Certificate No. |
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The Book-Entry Transfer Facility Account
Number (if the shares of First Republic
common stock will be delivered by book-entry
transfer) |
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Account Number |
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Number of Shares |
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Date _________________, ___________
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Number of Shares |
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Number and Street or P.O. Box |
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GUARANTEE OF DELIVERY
(NOT TO BE USED FOR SIGNATURE GUARANTEE)
The undersigned, a participant in the Security Transfer Agents Medallion Program, the Stock
Exchange Medallion Program or the New York Stock Exchange, Inc. Medallion Signature Program
guarantees delivery to the Depositary of certificates representing the shares of First Republic
common stock listed above, in proper form for transfer or delivery of such shares of First Republic
common stock pursuant to procedures for book-entry transfer, in either case with delivery of a
properly completed and duly executed Form of Election and Letter of Transmittal (or manually signed facsimile thereof) and any
other required documents, no later than 5:00 p.m. Eastern Time on the third NYSE trading day after
the date hereof.
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Firm Name (Print) |
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Authorized Signature |
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Address |
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City, State, Zip Code |
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Area Code and Telephone Number |
Date _________________, ___________
DO NOT SEND CERTIFICATE(S) OR ANY OTHER REQUIRED DOCUMENTS WITH THIS
FORM. THEY SHOULD BE SENT WITH THE ELECTION FORM TO THE DEPOSITARY
(UNLESS A BOOK-ENTRY TRANSFER FACILITY IS USED).